Privacy Policy

Last Updated: December 2025

Vector Racing Club ("we", "us", or "our") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and shield your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Vector Racing Club is a non-profit sports club dedicated to triathlon and multi-sport activities. For the purpose of data protection legislation, we are the data controller.

2. Information We Collect

We only collect information that is necessary for the administration of the club and your membership. This includes:

• Identity Data: First name, last name, age, gender.
• Contact Data: Email address.
• Profile Data: Your username, password, and favourite sport.
• Technical Data: IP address, browser type and version, time zone setting, operating system and platform (collected automatically via our hosting provider for security and performance).

We do not collect sensitive personal data such as health infomation, race, religion, or political opinions unless explicitly volunteered by you for specific event safety purposes (and strictly with your consent).

3. How We Use Your Information

We use your personal data solely for the following purposes:

• To register you as a new member.
• To manage your membership and relationship with us.
• To organize club activities, races, and events.
• To communicate with you about club news and updates.
• To administer and protect our website (troubleshooting, data analysis, testing, system maintenance).

4. Data Sharing and Third Parties

We respect your privacy. We do not sell, trade, or rent your personal identification information to others.

We do not share your data with advertisers or third-party marketing companies. Your data is only accessible to:

• Club Administrators: For managing membership and events.
• Service Providers: We use Google Firebase (Google Cloud Platform) for hosting our website and database. They act as a data processor and are bound by strict contractual confidentiality and security obligations.

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your personal data is limited to those club administrators who have a genuine business need to know it.

6. Your Legal Rights

Under the UK GDPR, you have rights regarding your personal data, including the right to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data ("right to be forgotten").
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Withdraw consent at any time where we are relying on consent to process your personal data.

7. Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at: